ASW Pre-Payroll Checklist Best Practices

Pre-Payroll Checklist

We recommend the following tasks be completed prior to submitting payroll each pay period:

Run a “Changes to Contribution Rate” report from Transamerica’s website
This will help ensure new enrollment and deferral changes are included on the file upload. Please see the Employer “Reports” tab.

Run a “Loans Issued” report from Transamerica’s website
This will help ensure new loans are established and payments will begin in a timely manner and in accordance with the amortization schedule. Please see the Employer “Reports” tab.

Add New hires
Full census data for all employees receiving W-2 compensation should be included on first payroll following hire date. *

Add Rehire dates
All employees who were terminated and have returned to company need to be included.

Add Termination dates
Termination dates should be included.

DO NOT ADD TERM DATES if…
Employee is transferred/moved to another company or department within the company or control group.
Notify Pinnacle and Transamerica via email to Contributions@pfslink-e.com and Theresa.Mackey@transamerica.com to remove a Termination Date that was erroneously included on a payroll file. Termination dates can only be removed manually.

*Not including employee data on first payroll file submitted may result in employee not receiving enrollment kit, other information regarding the plan and possibly result in compliance issues.